Sometimes opportunities present themselves and you have to take advantage of them.
A couple of weeks ago I asked the readers of my newsletter what they thought I should write about in the month of April. Lana wrote to me and asked for some articles on time management.
Then last week I came across 2 great posts featuring the same technique so I thought I should share it with you. The reason why I’m sharing it rather than sending the link through Wednesday Wisdom will be clear in a moment.
Two great writers: Maren Kate of escapingthe9to5.com and Mars Dorian (marsdorian.com) both mentioned a time management life hack invented by an Italian named Francesco Cirillo in 1992 called the Pomodoro Technique (you can get a free PDF of the book by clicking the link).
I personally have used a very similar technique for sometime although I hadn’t known it to be called the pomodoro.
For those of you who aren’t aware, the Pomodoro is Italian for tomato, hence that’s why I’m writing about it on The Big Red Tomato Company blog!
Frencesco called it Pomodoro after the tomato shaped kitchen timer he used.
To get started you will need a timer and a blank sheet of paper and a pen.
The Pomodoro Technique
The basics of the technique is this:
You break down all of your daily ‘tasks’ into 25 minute segments called pomodoros.
But first you write down on the sheet of paper all the things you have to do, for example:
- Write a blog post
- Comment on 50 websites
- Call 5 prospects
If your tasks don’t all take 25 minutes, no problem just group the tasks together so that they make 25 minutes, because you must always finish the pomodoro once you’ve set the timer going.
Likewise, if your task will take more than 25 minutes to complete that’s not a problem either, you’ll just use more than one pomodoro to complete it.
I personally use e.ggtimer or my iPhone alarm clock app, but you could easily use a kitchen timer or even a tomato shaped one like the one above! Before you set it going remember, pomodoros are whole – which means you can’t break them down into smaller units.
So now you have to dedicate the next 25 minutes to the first 25 minute task (or group of tasks). But first get rid of all distractions.
When your pomodoro rings, beeps, or whatever noise. You stop what you’re doing and take a 5 minute break. Do whatever you like for 5 minutes, email, twitter, surf or as Mars says he dances around like a monkey! Then after this 5 minute break is finished, get back to your task if you’ve not finished it or start a new task.
After you’ve finished 4 pomodoro’s back to back (2 hours including the 5 minute breaks) you must take a 30 minute break – this big break should be used to do things completely non work related, like go for a walk, have something to eat etc.
You will be amazed at how much MORE you get done. If the phone rings during your 25 minute pomodoro or you get distracted, then you have to start the timer again.
So what do you think, can a tomato make you more productive?